Tips for executing an office move

Whether you’ve outgrown your current office, you are merging with another company, or you’ve got a big new promotion, it’s time to get into that brand new office. Office moves can be stressful, especially, if it is your first time. We want to alleviate the situation by providing you with some helpful tips.

Have a game plan
First, make a timeline and checklist of everything that needs to be done to accomplish the move. Stay in constant communication with the managers to make certain plans are being carried out. For a small office move, you will usually need at least three months to prepare. For a medium to large sized office move, we recommend at least six to eight months. Next, find out the layout of the new office-get a blueprint of the new place and compare the two offices. This way you can troubleshoot any problems of the new layout. If there were any issues or things you disliked about the current layout, you can add plans to the new office to make certain it is move-in ready!

Rally together as a team

For a small office move, it’s a good idea to have at least one person to keep everyone organized. This person needs to stay in constant communication with everyone and make certain things are being accomplished as the time for the move gets closer. For a medium to large office move, appoint a few people to organize and coordinate the packing process and the move. Divide up the tasks and make sure everyone is aware of the timeline for the move.

Give everyone a job
Meet with the move coordinator and discuss timeline for the move and what all needs to be done before the big move. Give everyone a specific job as you prepare for the move. This will not only be more efficient as you make the move, it will also make everyone feel important and included in the big decisions around the office.

Let the world know
Whether it’s notifying your clients, suppliers, or business partners, it’s very important to get the word out about your move. Assign this job to one or two people to specifically reach out to all the business partners and clients to get the word out about the move. Let them know when and where specifically you are moving and how the business will operate during the move. Moving can create a lot of lost in businesses and clients, and by personally notifying your clients and business partner will minimize that risk.

We have over twenty years of knowledge and experience helping hundreds of Nashville businesses, and we would love to help your business make that big move too. Give us a call at 615-248-6288 for a free estimate or visit our website for more information.

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