As Nashville’s professional business movers, we’ve seen it all! From law offices to recording studios to sports stadiums, we’ve helped move businesses from all different industries. Although every business is unique in the way they operate and serve customers, we’ve compiled a few key tips that can help you with your upcoming commercial move.
Give everyone plenty of notice about your relocation.
To avoid any confusion or chaos among your employees, customers, and vendors, you should start letting everyone know about your upcoming move at least 60 days in advance. If your business is larger than just a couple offices, you’ll want to schedule an on-site estimate with your moving company so they can provide an accurate quote for the cost and length of your move. Additionally, you want to ensure your employees have time to order updated business cards and inform their clients of the upcoming move. Don’t forget to notify the post office of your new address, update your website and Google/social media listings, and any vendors with whom you place regular or recurring orders.
Create a moving timeline and checklist.
To keep yourself organized, make a checklist of everything that needs to be done before the big move, and add these deadlines to your planner or electronic calendar. Be sure to include items such as disconnecting computers and machines, scheduling delivery of new office furniture, and hooking up new phone lines and internet routers.
Choose the right moving company for your business.
Just like your business is different from every other, each moving company has their own set of strengths and benefits. Before scheduling your move with someone, be sure to ask questions relevant to your company. For example, if you’re moving into a Nashville high rise, does your moving company offer to add the building to their Certificate of Insurance? What rating do your movers have with the Better Business Bureau? Can your moving company schedule your move outside of business hours to avoid disrupting the flow of your company? You can also ask to see a copy of your moving company’s customer paperwork before booking your move to ensure your relocation is in good hands.
Make sure everyone de-clutters well before the move!
Do you have any outdated paperwork, unneeded office supplies, or other clutter taking up space in your office? Chances are, your employees do too. Before your company begins the packing process, have everyone de-clutter their work spaces and consolidate extra office supplies into one spot. Otherwise, you may end up with boxes full of unneeded stuff that will end up in storage for months after your move.
Create a labeling and numbering system for your packed supplies.
To ensure your movers place each box and piece of equipment in the correct department, come up with a labeling system before your employees begin packing everything. Assign each department or office with a separate number and color, then use a marker or post-it note of the same color to label each box. Label a floor plan of your new building with the same numbers and colors and give this to your lead mover on the day of the move. This way, your movers will know exactly where to place each box.
What other questions do you have about your upcoming business move? We’re here to give you answers! For a free cost estimate of your commercial relocation, give us a call or text at 615-248-6288. You can also visit our website for further information.